The W2 form, also called a Wage & Tax Statement, is an IRS tax form that your company must send to each employee and to the IRS each year.
Get your W2 forms’ versions from 2017 to 2020
The W2 form, also called a Wage & Tax Statement, is an IRS tax form that your company must send to each employee and to the IRS each year. The form’s purpose is to report wages paid and taxes withheld for each of your company’s employees.
Many online W2 templates use the IRS’ “information only” copy, which has the second page printed in red. Do not file this red version with the IRS or you will be subjected to penalties. Instead, be sure to use the official version of the W2 Form approved for submission to the IRS. This copy will have all pages printed in black, and is available via the link on this page.
Completing the W2 Form is a straightforward process. You’ll need to have the employee’s name, social security number, wage information, address, and the amount of income tax, Social Security tax, and Medicare tax withheld.
Note that you need to submit a copy of each employee’s W2 to the Social Security Administration. This cannot be done using a W2 form template. Instead, you will need to fill out the forms on the SSA’s website.
If you need guidance when completing and filing your W2 Forms, use the IRS’ official guide, “General Instructions for Forms W2 and W3”, available from the IRS website.
Remember to complete and file W2 Forms for every employee each year. Forms are usually due to your employees by the end of January every year.
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