How to write a 2 weeks notice letter

To write a two weeks notice letter, begin by stating yourintent to resign and providing the date of your last working day.

Don’t forget to show gratitude for the opportunities and experiences gained during your employment.

What is a two week notice?

A two weeks notice letter is a non-binding practice, typically done out of courtesy when an employee leaves their position.

While not legally required, it may be part of your employment contract, and not giving notice could impact benefits and risk legal consequences.

So, let’s jump in! 

How to write a two weeks notice letter

There’s no denying that a resignation letter can be a highly useful document. But where should you get started? Let’s look at how to write your two weeks notice. 

We’ve listed some key ingredients below, as well as some examples for each section. Remember, If you’re unsure where to start, you can use our short two weeks notice template to give you a head start. 

Date and greeting

Let’s start from the very top. When writing a two weeks notice letter, be sure to list the date you are filing your letter.

This is an essential factor that HR will need for filing purposes. Alongside the date, include a greeting to your manager. Be courteous and formal – treat this like any other work document. 

Example: 

01/30/2024

Dear NAME OF MANAGER, 

Notice of resignation and date of final working day 

Don’t delay the key message of your letter of resignation.

Begin by notifying your employer that you’re resigning and list the final day you expect to work. 

Example: 

I’m writing to notify you of my intention to resign from my position as ROLE. My final working day will be Wednesday, 13th March 2024. 

Reflect on your time in post 

Now it’s time to think back on your time in your current role. It won’t do any harm to thank your manager for any opportunities they’ve provided.

After all, there may come a time when you need a reference. Your former employer is more likely to respond favorably if you part on good terms.

Example: 

My time at NAME OF ORGANIZATION has been thoroughly enjoyable. Thank you for the opportunities you’ve provided me to grow my skills in JOB AREA; I will carry these skills into my future career. I will look back fondly on my memories of working with you and the team.  

Handing off 

In the penultimate section of your letter, you should focus on the following two weeks.

Explain how you’ll help ensure a successful handoff before you depart. It’s best not to go into any great detail here.

Remember, if you make any specific promises, you’ll be expected to carry them out.

Example: 

Over the next two weeks, I will work to ensure a successful transfer as I prepare to leave my role. During this period, I’ll be on hand to assist new team members. Be sure to notify me if there are any other ways I can assist you.  

Finish your letter on a positive note

Express hopes for future success for your former employer.

Reflect on your interest in staying in touch after you leave.   

Example: 

As I prepare to leave my role, I wish you and the rest of the team the best of luck in the future. I hope to stay in touch.

Best regards, 

YOUR NAME  

Use a PandaDoc two weeks notice template for a convenient and polite resignation

We’ve shown you some sample two weeks notice letter examples.

But it’s not all about the content. Employers are accustomed to a certain level of quality. They expect a polite resignation presented professionally.

If you want to leave a good impression, you might want to think beyond printing a few paragraphs on an empty page. 

You need a convenient tool to provide a professional resignation letter template. This is where PandaDoc comes in handy.

We’ve got templates to meet all your needs. Whether you need a long or a short resignation letter, we have a solution for you.

What’s more, all our two weeks notice templates are free. We’ll even give you an AI assistant to help you write your letter.

So, why not try it out today?