Quote templates
The ability to quickly generate a professional quote can be key to winning business. PandaDoc helps you create error-free quotes for potential customers and receive approvals faster than ever before. Get started with a quote template today!
What is a quote template?
A quote template is a customizable document that companies can use to provide potential clients with an estimated cost for their goods or services.
Service and price quotations are commonly used by small businesses, freelancers, and large corporations to provide job estimates and unit prices to new clients.
Because sales and service quotes are so common, many businesses choose to save time by creating a price quote template that they can use to speed up the quoting process.
What should you include in a quote?
A quote is one of the first documents that a potential customer will see from you. Because of this, good quotes typically include the following:
Company name
Contact information
Job summary or scope of work
Total costs
Breakdown of costs
Quote number and customer ID
Terms and conditions for work
Payment schedules and methods
Quote expiration date
Variations
Signature line
This information is commonly shared as part of a professional quote, and it provides new clients with everything they need to make an informed decision.
Depending on your business, you can also customize your sales quote to include specialized details. You might add a limit to the number of revisions or changes you will make before a project is finished or a detailed list of parts and supplies that the customer should provide.
Quote templates for business use
Once you’ve determined what you should include in your quote, creating a template can help you save time and money by generating quote documents quickly.
Specialized quote software like PandaDoc can help you design quotes and create estimate templates without needing to use productivity tools like Microsoft Word, Excel, or Google Docs.
Take a look at our extensive library of price quotation templates and see which one works best for you. Whether you’re in web design, construction, or something in between, our predesigned templates are a great starting point to creating branded documentation in minutes.
Frequently asked questions
How do you prepare a price quote for a buyer?
To prepare a price quote for a potential client, listen carefully to what the buyer is looking for. This is usually done via a discovery call or during a first meeting. Summarize those details into a job summary, calculate your estimated job cost, and send that to the buyer.
Successful price quotes aren’t just about pricing. They’re also about listening. Make sure that you’ve got the details right before submitting your bid, otherwise, you may quote incorrectly and find yourself operating at a loss.
Is a quote a contract?
No. Quotes are designed to provide information about the costs of your goods and services. In most cases, quotes are not legally binding contracts.
However, once a quote is accepted, it can form the legal basis for an enforceable legal bargain and should be treated with care.
When you present a detailed quote to a customer, be sure that you can honor it and that all relevant details are correct. Include a timeline, a breakdown of your services, and a clear definition of the project scope.
How do you create a quote template?
While it’s possible to create a quote template in Microsoft Excel, Google Sheets, and other productivity software, PandaDoc is designed to help you expedite this task.
With PandaDoc, you can create a quote from scratch or modify any of the quote templates from our library to suit your business needs. Once you’ve completed the document, you can create a document template so that your quoting process is faster next time.
What is the difference between an estimate and a quote?
An estimate is a rougher version of a quote. These are used to give potential customers a better understanding of your costs so that they can budget more effectively. Quotes are more precise and provide a greater level of detail.
Often, estimates are given without a full understanding of the project. They are subject to change as new information arises, and they help you set the groundwork for a deeper conversation as the customer prepares to move forward with a given project.
Because they are an approximation of cost and lack the necessary details for true precision, estimates are not considered to be legally binding.
Does PandaDoc offer free quote templates?
Yes! All of the templates in our template library are free to use even if you don’t have a PandaDoc account.
By default, our quote templates are downloadable as a PDF. PandaDoc users can import any templates directly to the PandaDoc editor in a customizable format and start making changes immediately.
Create a new quote template for your next project in minutes with PandaDoc.
Disclaimer
Materials (e.g. templates, educational articles, blog posts and informational content), made available through PandaDoc, including via any integrations, connectors, extensions, plugins, or third-party AI platforms (e.g. ChatGPT, Claude, or similar tools) are for general information purposes only and are provided "as is." These materials do not constitute legal, regulatory, or compliance advice and should not be construed as such. It is your responsibility to ensure materials meet your specific legal requirements. Consult a qualified attorney licensed in your jurisdiction before relying on these materials. PandaDoc disclaims all warranties, express or implied, including fitness for a particular purpose or non-infringement.
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